# Using the ShotGrid website # ShotGrid - Website - Creating scenes and shots Created projects show up on [nfa.shotgunstudio.com](https://nfa.shotgunstudio.com/). Clicking on a project takes you to that project's main page. From there you can click on *Shots* to go to the shots page. [![firefox_8ezUXu597G.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-8ezuxu597g.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-8ezuxu597g.png) Creating a new shot can be done by clicking the blue *Add Shot* button. A new form will appear which you can fill in. This is the form where you can create a new scene as well if it doesn't yet exist: [![firefox_QqNrQqOrKQ.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-qqnrqqorkq.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-qqnrqqorkq.png) You should fill in the *Shot Name,* *Sequence*, *Task Template* and *FPS* fields. The template option is extra important, as it decides which tasks are added to the shots. Select *2D shot* if the shot only needs comp work and select *3D shot* if the shot also needs CG. The rest you can leave blank as it's filled in automatically when you ingest footage through Hiero. You can now click *Create Shot*! # ShotGrid - Website - Creating a planning Planning is one of the most import parts of creating great VFX. ShotGrid has some extensive tools for creating an artist planning, so here's how you should use them. #### Step 1: Add people to your project First you should add all the needed people to the project. Go to the *People* page, click on *More* and click on *Link People to this Project*. The big blue *Add Person* button won't work, as that opens the form that creates a new ShotGrid user. Yes that's stupid, no I don't know why they made it like that. [![firefox_jVllJHR6TD.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-jvlljhr6td.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-jvlljhr6td.png) Select the users you want to add and press *Link Selected*. #### Step 2: Create the shot planning Click on a shot in the *Shots* page. You will be greeted with this page: [![firefox_wJJYRzu3eF.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-wjjyrzu3ef.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-wjjyrzu3ef.png) As you can see, every step in the VFX process has its own task with corresponding start and due dates and an assigned person. Setting these fields is essentially all you have to do to create your planning. Set the status to *In Progress* if people should be working on it, otherwise it won't show up in the ShotGrid file browser. [![ezgif-222136bfaee0db.gif](https://docs.vfxim.nl/uploads/images/gallery/2025-04/ezgif-222136bfaee0db.gif)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/ezgif-222136bfaee0db.gif) You can see the full planning if you go to the *Shots* page and click on *Task view* on the right hand side. This shows a great overview. You can of course tweak all the sorting options and the fields that are displayed by using the options next to the *Add Task* button. [![firefox_sZV5IUTGpN.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-szv5iutgpn.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-szv5iutgpn.png) # ShotGrid - Website - Making notes Supervisors of course need to give feedback on artist work. All this feedback should be done through ShotGrid so it's easy for people to find the right notes for the right shots. There are a couple of ways to make notes in ShotGrid. #### \#1: On a version When you click on a published version you're taken to a video player. On the right side you'll find a panel where you can submit notes. You annotate the video with the tools on the top left. A screenshot with the annotations will then be attached to your note. [![firefox_736zTC51Dy.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-736ztc51dy.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-736ztc51dy.png) #### \#2: Through RV If you're doing a [review session](https://docs.vfxim.nl/books/viewing-space/page/hosting-a-shotgrid-review-session) in our viewing room you can also write notes in RV. It's pretty much exactly the same as through the website:[![rv_aoN6zzw3k9.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/rv-aon6zzw3k9.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/rv-aon6zzw3k9.png) #### \#3: On the shot activity tab Kinda speaks for itself honestly, just type something and hit *Submit*. [![firefox_xlEOf5jqKa.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-xleof5jqka.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-xleof5jqka.png) # ShotGrid - Website - Creating a playlist Playlists are a handy way of grouping together versions (the preview videos in ShotGrid) so you can easily review them. To get started, go over to the *Review* tab on your ShotGrid project page. [![firefox_MKVWSJDEdi.png](https://docs.vfxim.nl/uploads/images/gallery/2024-10/scaled-1680-/firefox-mkvwsjdedi.png)](https://docs.vfxim.nl/uploads/images/gallery/2024-10/firefox-mkvwsjdedi.png) There you can create a playlist by clicking on the *Add Playlist* button. Fill in a descriptive name and click on *Create Playlist*. [![firefox_oYhxDnjjY6.png](https://docs.vfxim.nl/uploads/images/gallery/2024-10/scaled-1680-/firefox-oyhxdnjjy6.png)](https://docs.vfxim.nl/uploads/images/gallery/2024-10/firefox-oyhxdnjjy6.png) To add a version to your playlist you should play the *Link Versions* button.

The *Add Version* button is used to create a *new* version, not to add an *existing* version to the playlist. The name is very confusing.

[![firefox_UqqgpqqDye.png](https://docs.vfxim.nl/uploads/images/gallery/2024-10/scaled-1680-/firefox-uqqgpqqdye.png)](https://docs.vfxim.nl/uploads/images/gallery/2024-10/firefox-uqqgpqqdye.png) A small menu will pop up, click on the blue *advanced* text. A new window will appear: [![firefox_KhfmvrwiYv.png](https://docs.vfxim.nl/uploads/images/gallery/2024-10/scaled-1680-/firefox-khfmvrwiyv.png)](https://docs.vfxim.nl/uploads/images/gallery/2024-10/firefox-khfmvrwiyv.png) This is where you actually need to select the versions that you want to add to the playlist. It might be useful to click on the *Date Created* column so newer versions show up first. Select the version you want to add and click on *Link Selected*. This will add the versions to the playlist. # ShotGrid - Website - Making a client review link ShotGrid has a system for sending playlists to people who don't have a ShotGrid account, which is perfect for sharing our work with directors or producers. Do to so, press the *Share via Client Review Site* button which you can find once you've selected a Playlist in the *Media* tab: [![firefox_dVbSlEj1GJ.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-dvbslej1gj.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-dvbslej1gj.png) This will take you to a new page. You can invite people using the button on the top right corner. If there's no client user yet you'll need to press the create button: [![firefox_2w9SmMcFcf.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-2w9smmcfcf.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-2w9smmcfcf.png) Just fill in the information in the form and the client will receive an email! There's some additional settings you can fill in. It's handy to disable the password authentication as people tend to forget these things: [![firefox_utVqJgyxEW.png](https://docs.vfxim.nl/uploads/images/gallery/2025-04/scaled-1680-/firefox-utvqjgyxew.png)](https://docs.vfxim.nl/uploads/images/gallery/2025-04/firefox-utvqjgyxew.png)